Seller Documents

Documents Provided by the Seller

Just as a Seller or Title Holder expects full transparency from potential Buyers, Buyers also seek the same level of openness from the Seller or Title Holder. Transparency and credibility are established through the exchange of verifiable documents at the very beginning of the process. These documents confirm that the Seller holds the title to all offered products, possesses the necessary export licenses, and has all other relevant documentation. This mutual exchange of information ensures that both Buyer and Seller can trust the authenticity of each other's claims throughout the transaction.

The following documents are provided by the Seller or Title Holder to the Buyer at different stages of the deal.

Proof of Product (POP)

A set of documents that serve as the Seller’s proof that the product is real.

Partial Proof Of Product (PPOP)

Typically consist of:

SGS Inspection Report or equivalent (SGS)
Dip Test Analysis Report (DTAR)
Certificate of Origin (COO)
Tank Storage Receipt (TSR)

Full Proof Of Product (Full POP)

Sent by secured mail to the Buyer’s bank or directly to the Buyer and typically include:

Copy of license/permit to export, issued by the department of the ministry of energy (if applicable)
Copy of statement of availability of the product
Copy of the refinery commitment to produce the product
Copy of the pipeline corporation contract to transport the product to the loading port
Refinery certificate of product
Copy of the port storage agreement (TSR – if applicable)
Dip Test Authorization letter (DTA)
Copy of SGS or equivalent report (SGS

Providing these documents ensures a smooth and trustworthy transaction, fulfilling the expectations of both Buyers and Sellers for transparency and account.